What You'll Do
Activities may vary depending on the individuals supported and the existing workload, and support assignments may change at any time.
Provide high-level executive support for assigned partners and other BCG departments as required:
Agenda and travel coordination
- Maintain Partner’s calendar; schedule, coordinate and confirm appointments, interviews and meetings, anticipating problems in advance
- Make complicated travel arrangements
Communication
- Answer and screen telephone calls and take messages
- Type correspondence, proposals, reports and other documents
- Establish and maintain necessary filing systems for assigned Partners
- Client contacts over phone and e-mail
- Setting up meetings
- Status follow-up
- Building relationships
- Maintain client- and other mailing lists in close coordination with the Marketing department
- Contacts with outside vendors as appropriate, being able to negociate prices and proposing best options
Organize and attend meetings and conferences as appropriate
- Scheduling participants
- Booking meeting rooms
- Arranging for special equipment and meeting room set-up
- Ordering and setting up beverages and/or meals
- Capable of organizing the event from beginning to end with the support of local departments involved
Budget and invoice assistance
- Assist with invoices and billing
- Assist with budget tracking and other financial follow-up
Team contribution
- Coordinate and cooperate with other EAs to ensure that work is completed to highest standard and quality
- Support and back up other members of the EA team
- Interaction with other functions within own local office, as well as the larger BCG community
What You'll Bring
Basic Job Requirements:
- Fluent English and Spanish, both oral and written. Other languages will be valued.
- Preferably graduated from a Secretary School or FP.
- FP de grado superior en Administración y Finanzas
- FP de grado superior en Asistencia a la Dirección.
- Willingness to learn and grow in a multinational, professional services environment.
- Strong organizational skills and affinity with IT supporting tools.
- Good knowledge of other Microsoft Office programs.
- Ability to combine a hands-on attitude with attention to detail and strong analytical skills.
- Interest in learning BCG systems and processes.
Key Competencies
- Meticulous attention to detail and follow-through, performing tasks with accuracy and efficiency.
- Excellent organizational and time management skills; ability to manage multiple priorities and meet deadlines.
- Strong communication skills, both written and verbal.
- Proactive and independent, showing initiative and problem-solving capability.
- Flexibility and adaptability in a demanding, fast-paced, and frequently changing environment.
- Collaborative mindset, able to work effectively with all levels of the organization.
- Professionalism and confidentiality at all times.
- Strong service orientation and commitment to supporting team objectives.
- Eagerness to learn and grow, demonstrating curiosity and openness to feedback.
Who You'll Work With
Working as part of a team, provide high-level executive and general office support in a demanding, fast-paced professional services environment. The primary goals are to leverage the Partners’ time, support the broader team, and successfully serve BCG’s clients.
Additional info
- Preferably graduated from a Secretary School or FP.
- FP de grado superior en Administración y Finanzas
- FP de grado superior en Asistencia a la Dirección.
- Vocational training certificate, or equivalent, and provide a photocopy
- No more than 3 years since obtaining the degree (5 years for candidates with disabilities). For foreign degrees, the period starts from the date of recognition in Spain.
- Cannot have worked under a training contract (convenio) in the company for more than 3 months, except for required curricular internships
- Must not have worked under an internship contract for over 1 year at any company (work history required).
- Must hold a valid work permit for the entire internship period.
