WHO YOU’LL WORK WITH
You’ll be a member of Bain’s Global Events team. This team manages high-profile meetings and events that bring together employees, leaders, and stakeholders from around the world. You'll collaborate closely with departments across the firm and external partners to deliver seamless, impactful event experiences that reflect Bain’s values and excellence.
WHERE YOU’LL FIT WITHIN THE TEAM
As a Junior Specialist (internally titled Coordinator) on the Global Events team, you’ll help shape and execute Bain’s large-scale internal events. You’ll contribute across the event lifecycle, from early planning through on-site support and post-event wrap-up. This is a high-visibility role with growth potential and hands-on opportunities to expand your skills in logistics, communications, and vendor management.
WHAT YOU’LL DO
- In conjunction with leadership, listen & learn about the major portions of a large global event including site research and event scoping, hotel/vendor logistics and relationships, attendee communication/management and post-event wrap up
- Support major global meetings and events, helping scope and plan key elements with supervision
- Potential to assist with site research, vendor coordination, and attendee communications
- Act as a first line point of contact for hotels, restaurants, transportation providers, and other vendors with guidance from the event owner
- Assist with the creation & management of event budgets, including monitoring and mitigating third party costs, reconciling program costs against budget, and monitoring cost savings documentation
- Actively contribute to important initiatives and projects led by the Global Events leadership team
- Support feedback process to help refine Bain’s event approach
- Interface semi-regularly with professional staff and management at most levels of the firm
- Travel for site visits and on-site event execution (approximately one week every 1–2 months)
- The position requires domestic/international travel across all regions for on-site program/meeting execution as well as occasional overtime work as necessary
ABOUT YOU
- BA/BS degree or demonstrated continuous growth in a relevant field
- min.2 years of business experience, ideally with exposure to event coordination or client service
- Excellent communication skills—especially in working with vendors and professional staff
- Strong organizational, project management, and negotiation skills
- Adept at balancing multiple priorities under pressure
- Proficient in Microsoft Office (Excel, PowerPoint, Word)
- Willing to travel and work overtime as needed
- Comfortable working both independently and as part of a team
