We are looking for a highly motivated Administrative Professional to join The Insights, Planning, Analytics, and Technology (IPAT) team within the WW Amazon Stores Finance Business. This role will provide high-level administrative and strategic support to two Directors. This is a critical position that requires strong organizational skills, excellent judgment, attention to detail, and the ability to manage complex schedules and prioritize competing demands.
The Executive Assistant acts as a gatekeeper and interface between the Directors and internal/external stakeholders, ensuring efficient and effective communication. This position requires a proactive, solutions-oriented mindset and the ability to anticipate the needs of the Directors. Attention to detail and strong organizational skills are essential to manage the complex calendars and priorities of the two Directors.
You will have strong communication skills, a strong ability to action when needed, and demonstrate effective problem-solving skills. Additionally, to be successful in this role, you will need to build and maintain effective working relationships, maintain a comprehensive awareness of the organization, and become the "go-to" person for support. You will thrive in a dynamic, fast-paced environment, adapt quickly to changing priorities, and have excellent communication skills to effectively liaise with different teams across Amazon.
This role requires five (5) days a week in office.
Key job responsibilities
- Manage the executives' complex calendars, including scheduling meetings, travel arrangements, and other commitments
- Serve as the primary point of contact for the executives, fielding inquiries and requests from internal teams and external partners
- Strong attention to detail and the ability to ensure the integrity of financial and operational data
- Leverage technology to improve controllership processes
- Prepare and proofread high-level communications, presentations, and other documents on behalf of the executives
- Proactive problem-solving to help identify and address controllership gaps
- Provide administrative support to cross-functional teams stakeholders around shared goals
- Conduct research, data analysis, and other administrative tasks to support the executives' work
- Track and help drive completion of key deliverables and follow up on outstanding items
- Anticipate the executives' needs and take initiative to address issues proactively
- Maintain strict confidentiality regarding sensitive information and decision-making processes
- Manage expense reconciliation and tracking
- Drive key team activities, meetings, and planning, including but not limited to All Team Meetings, offsites, morale events, annual planning, and performance reviews
A day in the life
*Team Culture*
Here at Amazon, we embrace our differences. We are committed to furthering our culture of inclusion. We have ten employee-led affinity groups in over 190 chapters globally. We have innovative benefit offerings, and we host annual and ongoing learning experiences.
*Work/Life Balance*
Our team also puts a high value on work-life balance. Striking a healthy balance between your personal and professional life is crucial to your happiness and success here, which is why we aren’t focused on how many hours you spend at work or online. Instead, we’re happy to offer a flexible schedule so you can have a more productive and well-balanced life—both in and outside of work.
*Mentorship and Career Growth*
Our team is dedicated to supporting new members. We have a broad mix of experience levels and tenures, and we’re building an environment that celebrates knowledge sharing and mentorship. We care about your career growth and strive to assign projects based on what will help each team member develop into a better-rounded professional and enable them to take on more complex tasks in the future.
- 2+ years of senior level leadership support, or 1+ years of Amazon experience
- High school or equivalent diploma
- Experience with Microsoft Office products and applications
- Experience with executive level calendar management
- 3+ years of senior level leadership support experience
- Experience prioritizing and handling multiple assignments at any given time while maintaining commitment to deadlines
- Experience in a fast-paced, high-tech company
- Experience with Amazon Space Planning
Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.
Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $50,000/year in our lowest geographic market up to $107,100/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit https://www.aboutamazon.com/workplace/employee-benefits. This position will remain posted until filled. Applicants should apply via our internal or external career site.
