Contributes to the overall success of the Accounts Payable operation in Canada and other jurisdiction (i.e., US, UK, IRL) for Finance Services Unit, ensuring specific individual goals, plans, initiatives are executed / delivered in support of the team’s business strategies and objectives. Ensures all activities conducted are in compliance with governing regulations, internal policies and procedures. The account payable analyst is responsible for the day to day operations of the unit, receiving, sorting, logging, scanning, and distributing incoming mail, invoices and expenses. They are responsible for processing standard transactions and verifying approval processes in place. They also support the team with accurate filing and shipment of daily and monthly accounting packages.
• Champions a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems and knowledge.
Accounts Payable / Payment Operations (Technical):
• Ensure all invoices/expenses are sorted, dated and distributed in a timely manner and according to establish guidelines.
• Review incoming invoices/expenses to ensure they meet all requirements for processing.
• Perform the necessary processing activities required for compliant Invoices & Expenses within the PeopleSoft system.
• Perform a correct analysis to use the proper GL accounts, cost centers, transits and taxes applicability according to the type of expense
• Create and send for archiving daily accounting packages and maintain log of archived accounting packages for easy retrieval.
• Reject and escalate Invoices and Expenses to Canada POC that so requires.
Process Improvements:
• Identify and contributes to process improvement opportunities for team and escalate to Manager.
• Keep Desktop Training Procedures (DTP) documents for relevant processes up to date.
Financial Systems:
• Maintain knowledge of source Financial systems.
• Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day activities and decisions.
• Actively pursues effective and efficient operations of his/her respective areas in accordance with Scotiabank’s Values, its Code of Conduct and the Global Sales Principles, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational, compliance, AML/ATF/sanctions and conduct risk.
• Champions a high performance environment and contributes to an inclusive work environment.
• Experience working in a high volume payment operations / accounts payable unit
• Strong team player
• Analytical and problem-solving skills
• Technician on finance or related studies
• English intermediate level (written and spoken)
