At Broadridge, we've built a culture where the highest goal is to empower others to accomplish more. If you’re passionate about developing your career, while helping others along the way, come join the Broadridge team.
The Docket Administrator (Contract) is responsible for various daily processes, ensuring accuracy, and efficiently supporting Issuer Operations and Client Management Services to complete Issuer shareholder meetings.
Key Job Functions/Responsibilities
- Prepare source data for entry by opening, extracting, and sorting mail
- Verify and log receipt of data, obtain missing data, and establish priorities
- Complete various duties on company systems including programs on Microsoft Access, Excel, and internal systems
- Extrapolate and input large quantities of data, alpha and numeric (in combination) from source materials, in a timely manner in a unique computer system for output data and resolve processing issues
- Perform quality control of information, auditing of output documentation for grammar, and comprehension and comparison to source materials
- Evaluate the validity of the documents to be entered, recognizing, and reporting any deficiencies to Client Managers
- Receive dockets, verify material and job-related data and sign off the Work Orders
- Ensure Canadian processing is advised of any updates
- Verify that material received and to be mailed matches the search card.
- Liaise with Finance and Receiving Departments as required
- Assist Client Management to coordinate timely and accurate mailings as it relates to the shareholder meetings and interim mailings
- Collaborate with team members to ensure daily goals are completed
- Protect organization’s value by keeping information confidential
- Other responsibilities as assigned
- Overtime is required during the Proxy season due to processing volumes
Basic Skill Level Requirements
Education:
- High School Diploma or equivalent
- College Diploma in Business Administration is an asset
Tools:
- Windows environment
- All necessary advanced technological tools are provided
Experience:
- 1-2 years hands on experience in Data Entry and Quality Assurance
- Exposure to brokerage, proxy, or financial business operations is preferred
- Knowledge of proxy rules, regulations, and processing is an asset
- French is an asset
Skills:
- Strong written and verbal communication skills
- Intermediate proficiency for Word and Excel
- Able to work in a cross-functional environment
- Able to communicate effectively with fellow associates, other departments, management, and outside vendors, as required
- Good attention to detail, thoroughness, and data entry skills on keyboard (minimum 50/60 keystrokes per minute)
