Prepare the renewal of facilities term contracts, covering soft services and mechanical & electrical services, ensuring timely execution prior to contract expiry.
Manage and prepare tender documentations and technical specifications for various procurement approaches such as open tender, direct sourcing, and waiver of competition,in accordance with Singtel’s procurement policies.
Oversee the end-to-end tender process, including approval submissions, vendor interview, technical evaluations, pricing reviews, and tender award recommendations.
Coordinate with internal and external stakeholders to facilitate contract reviews and approvals.
Compile contract documents and facilitate contract commencement meetings with vendors to ensure operation readiness and alignment.
Manage, monitor, and ensure vendor compliance with contractual obligations such as security deposits, insurance policies, and performance bonds.
Manage accurate and up-to-date records and knowledge management of maintenance term contracts.
Collaborate with Facilities Managers and Managing Agents on vendor management and post contract activities, including regular engagement with term contractors.
Collate and analyse quarterly contractor performance assessments to support continuous improvement and performance tracking.
Perform administrative duties and other tasks as assigned.
Skills for Success:
Diploma in Quantity Surveying, Facilities Management, or a related discipline in contract management or procurement.
At least 2 years’ working experience in the related fields of contract management in procurement or facilities management.
Understanding of tendering and procurement process, financial terms, and budgeting principles.
A proactive team player with a strong willingness to learn and grown.
Ability to work effectively under tight deadlines.
Good verbal and written communication skills.
Details oriented, organised, meticulous, and systematic in managing work processes.
Familiarity with e-sourcing tools such as Acubuy and SAP is an added advantage.
