Your tasks
Organization
- Keeping close contact with colleagues and supporting the Project Management Support Department with any organizational topics;
- Organizing internal department meetings;
- Periodic updating of the intranet page and of the accounts on the social or professional networks of the department.
Document management
- Creating and distributing meeting minutes, including deadline monitoring;
- Periodic updating of the department's organizational chart;
- Correspondence in English;
- Periodic updating of department-specific documents (procedures, processes, etc.).
Providing administrative support
- Travel arrangements (according to budget and requirements) for all employees of the department;
- Checking the time management system at the end of the month for the department. Monitoring of vacation and home office days;
- Ordering and managing office equipment and consumables (with a minimum stock and/or with the Kanban office system);
- Ensuring the stock of IT equipment in accordance with the needs of the department.
Assistance to the department manager
- Support for the preparation of various presentations and documentation;
- Scheduling meetings.
Your profile
- Bachelor's or master’s degree in Business Administration, Engineering, or related fields.
- Demonstrated experience working in multicultural and multinational environments.
- Team player with exceptional time management skills.
- Highly organized and structured work approach.
- Adaptable, proactive, and detail-oriented individual.
- Initiative-driven, quality-focused mindset.
- Strong problem-solving capabilities and a self-motivated attitude, coupled with excellent teamwork skills.
- Outstanding communication skills in English, both spoken and written.
- Experience working in a virtual work environment.
