Job Details
Working arrangement: Hybrid (4 days in the office, 1 day remote)
Responsibilities
- Full diary management for junior and senior professionals
- Scheduling a variety of meetings, conference call, and video conferences both internally and externally
- Arranging international and domestic travel (flights, hotels, cars, etc.)
- Assisting in preparation and printing of presentations & proposals
- Completing corporate card and out of pocket expenses
- Archiving, filing, scanning, and printing documents
- Preparation and set up for internal/external meetings in conference rooms and event support
- Receptionist duties at times to cover for other admins
- Overall, general ad-hoc office duties
Requirements
- 3 to 5 years of administrative assistant experience, ideally within Financial Services industry
- Preferably a Bachelor's degree
- Experience working for a global team and working across different time zones
- Proficient in Advanced MS Office including Word, MS Outlook, Excel, and PowerPoint
- Must be a team player with a proactive attitude, takes initiative and has ability to work without supervision
- Able to work in a fast-paced environment
- Excellent communication skills at all levels
- Ability to handle multiple tasks and competing priorities, often with tight deadlines
- Knowledge of Workday for processing expenses is a plus
