WHO YOU’LL WORK WITH

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You’ll be part of our recruiting team, working alongside experienced recruiters and other team members to support hiring efforts across Bain. In this role, you’ll help ensure our recruiting process is seamless, well-coordinated, and delivers a world-class experience to every candidate.

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WHERE YOU’LL FIT WITHIN THE TEAM

This is a full-time, fixed-term position based in our Warsaw Global Business Services (GBS) office. The role begins as soon as possible and will run through March 2026.

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WHAT YOU’LL DO

• Support the logistics for Consultant and Summer Associate recruiting events, including one-on-one candidate interactions (“coffee chats”), interview preparation sessions (“case prep”), dinners, interviews, and offeree events.
• Manage communication with candidates and Bain team members—this may include RSVP tracking, backfill coordination, and other event-related follow-ups.
• Provide event and data management support across the broader MBA recruiting team, including help with meeting prep, materials, and ad hoc projects.
• Assist with all aspects of interview day coordination, both virtual and in-person: prepping candidate communications, managing technical troubleshooting, welcoming students, escorting them to interviews, supporting debriefs, and finalizing post-interview tasks.
• Partner with program managers and consulting staff to resolve last-minute staffing or scheduling needs.
• Help organize logistics for Bain’s Welcome Weekend events.
• Manage candidate reimbursements using Reimbi.
• Use our applicant tracking system for data entry, event planning, and reporting.
• Contribute to other administrative recruiting tasks as needed—such as preparing name tags and table cards.

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ABOUT YOU

• Bachelor’s degree or equivalent experience
• Excellent communication, organizational, and interpersonal skills
• Strong project management and analytical capabilities
• Comfortable working independently and collaboratively within a fast-paced environment
• Ability to manage multiple tasks, meet tight deadlines, and adapt quickly to change
• High level of professionalism and confidentiality
• Strong working knowledge of Microsoft Excel and Word
• Attention to detail and a proactive, can-do attitude
• Willingness to work occasional overtime without prior notice

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