**Working modality: full time, home based in Brazil. Sponsor-dedicated.
The Site Payments Analyst and play a key role in ensuring accurate and timely payments to clinical trial sites.
Start-up Activities
- Participate in Trial Oversight Meetings to gather updates on EDC structure and payment dependencies.
- Set up country-specific fee templates and site fee schedules.
- Coordinate with the Contract Manager to ensure payment terms are accurately reflected in the contract budget.
- Provide feedback to CTM/CTL/PME regarding missing entries or discrepancies between programming and expected outputs during invoice request creation.
Study Conduct
- Monitor and trigger payable items.
- Track payment-related information and generate payment requests.
- Send payment letters and communicate payment processes to sites, acting as the single point of contact (SPOC).
- Validate invoices against completed services (via CTMS/CDMS or CRA confirmation) and contract terms.
- Review invoice content, ensure accuracy in IVT, and initiate approval workflows.
- Request updated invoices when discrepancies or missing information are identified.
- Ensure compliance with GDPR by redacting personal data from site invoices when necessary.
- Conduct financial reviews and support accrual reporting through relevant data and documentation.
Amendment Management
- Update country fee templates and site payee information following contract amendments.
- Terminate outdated fee schedules and implement new ones.
- Reconcile payable items automatically when fees change and update flagged items as needed.
Study Close-Out
- Ensure holdbacks are paid as per contractual agreements, in coordination with the CTM.
- Confirm all outstanding invoices are settled prior to site close-out.
- Monitor pending payment requests, including those not yet invoiced post-closeout.
What We’re Looking For
• Bachelor's Degree in Business Administration, Finance or related.
• 2 to 4 years of Site Payments experience.
• Fluent English (spoken, written and read).
• Computer skills including proficient use of Microsoft Word and Excel.
• Ability to understand electronic data capture including basic data processing functions.
• Good organizational and problem-solving skills.
• Ability to manage multiple priorities.
• Ability to meet deadlines.
• Ability to work independently on routine tasks and apply critical thinking to tasks with guidance, as needed.
• Ability to establish and maintain effective working relationships with coworkers, managers and clients.
